Thank you for submitting a CCAAW Student Poster to the Cognitive Communications for Aerospace Applications (CCAA) Workshop 2021.
Your information has been sent to NASA. It will be evaluated in an effort to better meet your needs and improve our registration processp. Your submission will not be publicly available.
In order to encourage the best possible results NASA offers the following suggestions:
Please note in your Abstract any telecommunications standards followed.
Poster Presentation Format
- One poster board is allocated to each presentation.
- The maximum and recommended poster size is 46 inches high by 32 inches wide (119 cm x 82 cm), mounted on a foam-core board. The poster content does not have to fill the entire working area.
- The poster must be oriented in the “portrait” position (long dimension is vertical).
- All text must be easily readable from a distance of 6 feet (2 meters) away. Main title must be readable from 15 feet (5 meters) away.
- Make the lettering at least 0.4 inches (1 cm or 28 pt, captions 24 pt) high. Smaller lettering will not be legible from a distance.
- Main title should be at least 1.0 inch (at least 112 pt bold). Other titles at least 48 pt bold.
- All graphs and charts should be least 8 x 10 inches (approximately 21 X 25 cm). Pictures at least 5 by 7 inches.
Poster Presentation Process
- Bring your poster to the poster presentation area to be displayed no more than one (1) hour and no less than 15 minutes before the starting time of your allotted poster session.
- Each poster is assigned a poster number, marked on the top right front, which is used to locate it.
- The poster number and abstract will be found in the online program.
- The CCAAW organizing committee will provide a reasonable supply of push pins to mount the poster, but we suggest authors provide their own if possible.
- The designated poster presenter (author or coauthor) is expected to stay with his poster for the entire designated poster session to discuss the work presented.
- If you are travelling by plane, there may be a problem carrying a large poster. Check with your airlines.
- It is recommended that you hand-carry your poster to the conference, using tubular packaging or a portfolio case. Costs associated with creating and shipping the poster display will be the responsibility of the authors.
- After you arrive at your destination, buy a blank poster board, and attach your poster onto it.
- Another variant that could work is to take the poster as a PDF, find a local Kinko’s/FedEx, Staples, or OfficeMax, etc. with printing capability and then print it out. Buy a blank poster board, and attach your poster onto it.
- Alternately: Ship posters to hotel via UPS, FedEx, etc. Your poster will be waiting for you at the lobby when you get there.
- Printed papers and materials for your presentation may be sent ahead to your hotel, addressed to your attention and labeled “Hold for Arrival” or brought with you.
- Do not send any materials directly to the OAI or NASA.
- Some pushpins will be provided to mount your poster.
- No duplication facilities will be available.
Poster Presentation Guidelines
Miscellaneous for Poster Presentations
- Place your name and e-mail address on the poster .
- Posters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics, and make sure every item included in your poster is necessary.
- Prepare your poster carefully so that it can be used as the basis to explain and answer questions from the viewers. Mention details orally.
- Summarize project information and generate discussion
- Put your main finding/take away in very large text in the middle of the poster. Use plain English and make it easy to read.
- Remind reader of the major result and try to convince why the outcome is interesting
- State the relevance of your findings to other published work, relevance to real world, and/or future directions.
- Goal: 20% text, 40% graphics, 40% space.
- All margins should be straight and even.
- It is a good idea to sequentially number your materials in the poster. This will indicate to the viewer a logical progression through your poster. (Left to right, top to bottom)
- A chair will be provided for each Poster Session presenter, if needed and requested in advance.
- If handouts are to be distributed, bring approximately 50 copies.
- It is suggested that you have a 30 second to 1 minute “elevator pitch” summarizing your work and why it is important. If there is any interest, you can always discuss it further. If your poster does not grab people’s attention, your efforts have been in vain.
- Have your business cards or contact information available for those who may wish to contact you at a later date.
- Bring along a notepad to use for a discussion of technical details relating to your poster.
- Posters must be taken down within 30 minutes after the session ends. Display materials not removed following the conclusion of the session will be discarded.
- Make sure that any visual can “stand alone”; i. e., graph axes are properly labeled, symbols are explained, etc.
- Figures should be numbered consecutively (e.g. Figure 1) according to the order in which they are first mentioned in the text.
- Each visual should have a brief title.
- Use high resolution photographs. Warning: Most online images aren’t suitable in quality for a large poster. Anything less than 300 dpi will appear fuzzy; .
- Check to be sure that an online image falls under fair-use copyright rules. Typically, an image used to illustrate an educational poster is considered fair use. Provide attribution.
- Place the title of the paper, the names and affiliations of the authors in the poster prominently at the top of the poster board.
- Keep fonts, color, shading, style, line spacing consistent.
- Dark text on a light background is easiest to read. Avoid color-on-color. Keep backgrounds simple.
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